The Challenge of Disconnected Human Resources Systems
If the software HR and recruiting teams use to track job applicants doesn’t connect to the software they use to store employee data or follow regulations, staff constantly bounce back and forth between systems.
Dealing with siloed HR data across different systems causes multiple issues:
- Wasted Time: Constantly juggling different tools dramatically slows down their daily work.
- More Mistakes: Manually moving information back and forth between programs leads to typos and data errors.
- Legal Risks: When the systems aren’t talking to each other, it’s much easier for the company to accidentally miss a step, leaving them vulnerable to breaking important legal or safety regulations.
The Real Costs of Data Silos
Some companies may treat data silos as minor inconveniences, but they quietly drain resources across the entire company and come with these hidden price tags.
Plunging Productivity
When employees have to act as human bridges between disconnected systems, they waste valuable hours manually downloading, copying, and updating repetitive information. These inefficiencies mean data silos steal time from more meaningful work.
Bloated Software Budgets
If departments aren’t sharing tools, companies often end up paying double or triple for overlapping software subscriptions and storage space simply because each team buys their own isolated solution.
Limited Decision-Making
Working with incomplete information restricts leadership’s ability to analyze trends and make decisions. If an applicant’s tracking data is locked away from the company’s hiring timelines, the true time-to-hire is an estimate at best, which can lead to missed opportunities and misinterpreted insights.
Frustrated Stakeholders
If a job applicant has ever provided their personal information to your recruiting team, only to be asked to type those exact same details into a separate background check website, they have experienced an information trap firsthand.
Requiring your human resources staff to manually move data between siloed systems drastically increases the time it takes to fill open roles, frustrates highly qualified candidates, and may cause the company to lose an ideal candidate to another company.
Connecting Your HR Systems for Efficiency
To avoid siloed data and inefficient processes, HR departments should use software that easily connects. A shared digital workspace allows information to move freely through every step of the hiring process. For instance, plugging your background check tools directly into your main employee database ensures visibility and consistency with screening and candidate information.
An Integrated Workday Solution From Three Link and DISA
Three Link Solutions and DISA Global Solutions combat the issues of data silos in your HR workflow to optimize hiring processes. Using Workday integrated with DISA ensures teams are able to automate key tasks, focus on meaningful work, and maintain accuracy and compliance.
Three Link Solutions helps companies eliminate siloed human capital management (HCM) data by implementing and optimizing Workday, a unified platform for HR, payroll, and finance. This allows HR teams to automate processes and get real-time, cross-functional insights.
DISA integrates with Workday to handle background checks. DISA’s screening tools talk directly to your main interface, removing the need for a separate login. Your background checks and drug tests start automatically based on where the applicant is in the Workday hiring process.
This automatic process takes the stress off your hiring managers, helps you meet every compliance step, and keeps your applicants moving through the hiring and screening process.
Frequently Asked Questions (FAQ)
What functionality does Workday provide for a more integrated HR system?
Workday GO provides core HR, payroll, and finance functionality in a clearly defined scope designed for growing organizations that need practical capabilities now without forcing another platform change later. Functionality includes absence management, benefits, time tracking, payroll, talent optimization and more.
Three Link Solutions delivers expert-led activation for Workday GO in as little as 8-12 weeks, so you get faster time-to-value from a unified platform.
Do organizations need a dedicated implementation partner to integrate DISA with Workday?
While native integrations exist, utilizing a certified Workday Partner like Three Link Solutions ensures that the specific trigger points and processes function seamlessly with your unique internal hiring phases. Working with Three Link means less effort for your internal team, so they can stay focused on core work.
How does an automated integration handle candidate consent for drug testing?
The integrated workflow is configured to halt the automated request until the candidate electronically signs the required disclosure and authorization documents within the Workday portal. Once consent is securely logged, the system proceeds with the scheduling.
What happens if a candidate’s background screening requires manual review?
If a screening returns information that requires adjudication, the integration securely updates the candidate’s status in Workday to notify the HR team. The recruiter can then follow their established internal protocols to review the data while remaining compliant with FCRA guidelines.
About the Partnership
Three Link Solutions partners with DISA to enhance Workday implementation and optimization—helping organizations maximize productivity and ROI across operations.
About Three Link Solutions
Three Link Solutions delivers innovative Workday solutions built for growing businesses. Our technology-enabled approach accelerates implementations, ensures confident adoption and enhances processes and reporting. We simplify and optimize Workday for customers at every stage with a full suite of solutions and services, including Workday GO activation, deployment, packaged solutions, Built-on-Workday apps, application management services (AMS), flexible staffing and advisory services.
About DISA Global Solutions
DISA Global Solutions specializes in mission-critical compliance solutions for all industries. We are a leading provider of background screening, drug testing, DOT & HR compliance, health services, and I-9/E-Verify. Our consolidated solutions cover the entire employee lifecycle, from hire to retirement.
DISA’s industry-leading expertise and comprehensive services help keep your company’s compliance in place, delivering peace of mind every step of the way.
