Navigating Seasonal Workforce Complexity with Three Link Solutions

Workday Case Study

The Outlaw Group, a small business in the hospitality industry, needed a better way to manage their highly seasonal workforce and a fast go-live due to an expiring payroll contract. After searching for an affordable Workday implementation partner, they chose Three Link Solutions as the best Workday implementation consultants for their needs. Three Link guided them though an accelerated deployment, and The Outlaw Group quickly realized time savings.

Why Switch to Workday GO

Manual Processes and Seasonal Hiring Difficult to Manage Across Systems

The Outlaw Group, a collection of Colorado-based outdoor tourism companies, faced growing operational challenges driven by a highly seasonal workforce. Employee headcount fluctuated significantly throughout the year, placing an ongoing administrative burden on a small core team.

Disconnected systems for payroll, benefits and workforce tracking required manual processes for seasonal onboarding, which increased the risk of errors. These errors pulled leadership and managers away from operational and guest-focused responsibilities.

The organization set out to restructure its HR and finance functions with an expiring payroll contract approaching. It became clear that a more scalable, integrated solution was needed to support both current operations and future growth.

Objectives for Workday Activation

Unify HR and Payroll to Reduce Manual Effort and Increase Data Visibility

The Outlaw Group needed to reduce manual HR and payroll processes to free up managers and the core team so they could focus on leadership and deliver high-quality outdoor experiences.

To achieve this objective, The Outlaw Group decided to integrate HR and payroll functions into a unified platform. That way they could efficiently manage large seasonal hiring periods and be appropriately scaled to fit the organization’s present needs.

They also prioritized clear visibility into labor data and payroll continuity ahead of a firm contract deadline, while establishing a foundation that could support long-term growth.

Fast Go-Live Process

Implemented in 2 Months with Three Link’s Guidance and Expertise

With an expiring payroll contract quickly approaching, The Outlaw Group partnered with Three Link Solutions for Workday GO activation and embarked on a rapid two-month implementation.

The effort focused on essential functionality for launch, including payroll, human capital management, benefits and absence. This allowed the organization to stabilize core operations while planning for future expansion.

Three Link worked closely alongside leadership to prioritize their most important needs, support testing and guide launch preparation. Three Link’s expertise ensured a successful transition and positioned the platform to scale alongside the organization’s seasonal workforce.

Workday Deployment ROI

Saved 80 Hours During Spring Onboarding to Focus on Meaningful Work

The Outlaw Group unified previously disconnected HR and payroll systems into a single platform, reducing administrative strain and streamlining seasonal onboarding.

During its first spring onboarding period, the organization saved approximately 80 hours by eliminating manual data entry and improving efficiency.

Leadership gained real-time visibility into labor data, enabling faster reporting and more informed decision-making. Managers also spent less time on administrative tasks and more time leading teams and supporting guest experiences.

With a strong foundation in place, The Outlaw Group is positioned to continue expanding its use of Workday to support future growth.

“Leaning on our Three Link Solutions team was essential throughout the process. As a small organization with a seasonal workforce, we couldn’t afford delays, particularly with our payroll contract expiring.

“Using Workday GO, we went live in less than two months and met our firm deadline. That partnership allowed us to stay focused on our people, our guests and delivering incredible experiences.”

Alison Mathes
Chief Executive Officer, The Outlaw Group